2024 Annual General Meeting (AGM)

New this year!
PRE-AGM SFYS INFO NIGHT 

6:00 - 6:45pm - IN PERSON ONLY. Interactive Overview of SF soccer landscape and SF Youth Soccer's role in it as well as challenges/opportunities

• Info Night Presentation Deck & More
  
  

SFYS AGM AGENDA
The AGM is the Annual General Meeting where SFYS team representatives come together to vote on proposals, elect league officials, discuss issues, and award coaches and referees for exceptional work. This is a mandatory meeting that must be attended by one representative from each team in order for the team to remain in "good standing". Each representative will get to place one vote.

7:00 - 7:05pm - Establish Quorum.

7:05 - 7:15pm - Presentation of SFYS Board Nomination Slate and opening for Floor Nominations for SFYS Board

7:15 - Election Runner Voting Opens

7:15 - 8:00pm - Presentations (SFYS FY2023 Recap, State of the League, Member-led Program Updates, Preview of Upcoming 2024 Events, SFYS Announcements, Q&A)

• 2024 AGM Presentation Deck
• 2024 AGM Meeting Recording

8pm - Meeting Adjourned

SFYS 2024 AGM FAQ 

Make sure your team has declared their unique Team Parent Voting Representative (must be a parent on the team, may only represent one team), because this is the person (or their designated proxie) who will receive the electronic voting instructions and link.

​Floor Nominations

• ​Nominate yourself or someone else for the Board of Directors. Note: Nominee must attend 2024 AGM.
  
  

Which participating SFYS teams are allowed to vote? 

Part of being a member of the SF Youth Soccer community is participation in our annual election of volunteer Board Members - or to run for election yourself! Every team and club that participates with us is considered a Member of SF Youth Soccer and welcome to attend the AGM. Those Member Teams which are independent or part of clubs/orgs with fewer than ten teams have a vote to cast. 

​Need to update your Team Parent Rep?
Submit your Parent Rep via online form or email Angela : angela@sfyouthsoccer.com with first and last name, address, email and phone number of the unique Team Parent (remember, a parent may be the representative for only one team, but may be proxied to vote for many)

To Watch the meeting you will simply log in to the meeting livestream via Zoom by 7:00pm. Team Parent Reps will be sent the Zoom link.

ONLINE VOTING INSTRUCTIONS

To Vote online, you (or your confirmed proxy) will have to login to ElectionRunner for two different votes. For each vote you will receive an email with a link for your unique, personalized ID log-in instructions from Election Runner. You will be able to log in from any internet-connected device.

• Vote Number 1: Confirm Attendance & Establish Quorum - *Critical* -  This vote is necessary to confirm your attendance. Why? We can’t hold the vote unless we establish a quorum (minimum required per SFYS Bylaws to be in attendance in order for voting to be allowed) between the people physically in attendance AND the people who are online. 

You will receive an email from ElectionRunner at 6pm with a link to the quorum vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue "Click Here to Vote" button and you'll be directed to the ballot. The system requires us to have two options. You must check the 1st option (it's in all caps) to check in.
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• ​Vote Number 2: Vote for 2024 SF Youth Soccer Board of Directors - This vote will determine the 2024 Board of Directors who will serve a term of approximately one year beginning on March 1, 2024.

You will receive an email from ElectionRunner at 7pm with a link to the Board of Directors vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue button "Click Here to Vote" and you'll be directed to the ballot.  

Voting opens at 7:15pm on 2/8. The portal will stay open for the duration of the in-person meeting. To learn more about each candidate, click on the "i" to the left of their name and photo and a pop-up window will appear.  

If there is a write-in candidate at the meeting, you may add in their name(s) below the 6 candidates on the ballot. Each write-in candidate you vote for reduces the number of candidates on the slate you vote for by one.

You can vote for a maximum of 6 candidates, but are not required to make 6 votes.